Guidance on completing
the Application Form for a
Gender Recognition Certificate
Updated September 2007

This document is designed to assist applicants for a Gender Recognition
Certificate. If your acquired gender has been recognised under the law of
another country, you should read the Explanatory Leaflet carefully and, if
necessary, you should complete the Overseas Track Application Form and NOT
this application form.
Before completing the form, you should read all the explanatory material carefully,
so that you are fully aware of the consequences of applying for gender recognition.
Each section indicates what information you should include in the corresponding
section on the form.
Applicant under this process must demonstrate that they have lived in their acquired
gender for at least two years. Further details can be found in the Explanatory leaflet:
A guide to users.
These guidance notes should answer most of the questions you may have regarding
the application form. We recommend that you read the relevant notes before
completing each section of the form. If you do find the application form difficult to
complete on your own, you could ask a friend or someone from a support
organisation to help you, or you can telephone the Gender Recognition Panel on
0845 355 5155 and one of the administrators will be happy to provide support.
You must complete sections 1, 2, 5, 6, 7, 8, 9, 10 and EITHER section 3 OR

section 4, whichever applies to you.


1. Your contact details
This section asks you to provide the basic information the Gender Recognition Panel
and the Registrar General (responsible for the registration of births and issue of birth
certificates) will need in order to correspond with you about the progress of your
application. The Panel will only contact you when necessary: to acknowledge your
application and inform you of a decision and, if necessary, to ask for more information.
We ask you to tell us how you would prefer to be contacted if we do have any questions
(eg. post, e-mail or telephone). However, even if you choose to be contacted by
email or telephone, we will still need a postal address as we will need to return original
documents and to send you a Gender Recognition Certificate if your application is
successful. Also, if we do need to contact you about your application and we have
significant difficulties reaching you using your preferred method, we will write to you
at your postal address with the relevant information about your application.
Questions Notes
1.1 Preferred title (Mr, Mrs, Miss, Please tell us how you wish to be
Ms etc.) addressed.
1.2 Full name you would like us to
use when contacting you
Tell us the name by which you
would like to be addressed in all
correspondence.
1.3 Postal address (for all written
correspondence)
The postal address will be used for
all correspondence where we need
to send original or official documents
to you (eg. to return your driving
licence or to send you the Panel’s
decision, including a Gender
Recognition Certificate if you are
successful). If you wish, it can be used
for all correspondence.
This address does not have to be your
home address. You can use any
address for postal correspondence,
you just need to make sure it is secure
and that you will be able to pick up your
post regularly (at least twice a week).
1.4 How would you like us to contact
you if we have any questions?
Please select your preferred means of
contact. Wherever possible, the staff of
the Gender Recognition Panel will use
this method. If we cannot contact you
using this means, we will write to you at
the address you have supplied.
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1.5 Daytime contact telephone Please fill this in if you wish us to
number and times you will be contact you by telephone. You should
available on this number (if you give a number on which you are
would like us to contact you by available between 10 00,
telephone) and let us know when would be the
best time to call.
1.6 E-mail address (if you would like If you wish to be contacted by email,
us to contact you by email). please write your email address here.
Please remember that e-mail Please remember that e-mail cannot be
cannot be guaranteed as secure guaranteed as secure.
1.7 If possible, please list any dates
when you know you will be
unavailable for any periods of
more than 5 consecutive days
over the next 6 months
In general, the staff of the Gender
Recognition Panel will require a
response to queries within 28 days.
However, we appreciate that this will
not be possible if you are away.
Therefore, we would like you to make a
note in this box of any periods of more
than five consecutive days when you
know that you will not be available over
the six months after you submit your
application form.
If, after you have submitted your
application, you have to go away for
more than five working days at a time,
please contact the Gender Recognition
Panel to let them know.
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2. Your personal details
There are three pieces of information we request in this section:
A. The names you wish to be recorded on your Gender Recognition Certificate
if you are successful.
B. A password for your application to help us to protect your privacy.
C. Your National Insurance number if you wish us to inform the relevant
authorities if your application is successful.
A. The names you wish to be recorded on your Gender Recognition
Certificate if you are successful
We ask you to tell us what names you would want recorded on your Gender
Recognition Certificate as these could be different to the names you have given in
Section 1 above.
The key points to bear in mind when confirming the names you want to appear on
your Gender Recognition Certificate are:
• The name that you choose should be the one that you wish to be known by
permanently in your new gender.
• The forename(s) that appear on your Gender Recognition Certificate will be
recorded in the Gender Recognition Register. The surname that appears on your
Gender Recognition Certificate may be recorded in the Gender Recognition
Register OR you may have the surname from your original birth record (or
adoption record) recorded in the Gender Recognition Register. This register is
held by the Registrar General and is used in the same way as the Adoption
Register to enable the Registrar General to issue new Birth Certificates without
changing the original entry in the Birth Register. More details about the process
for obtaining a new Birth Certificate (including details of the Gender Recognition
Register) can be found in the Explanatory Leaflet. Alternatively you can contact
the General Registrars Office direct who will be able to assist you with all queries
relating to your new birth certificate.
• The forename(s) and surname recorded in the Gender Recognition Register will
be the names shown on a new birth certificate. Upon gaining recognition in
your new gender, the relevant General Register Office will contact you and
explain the options for your birth certificate and the recording of
surnames.
• If you have already changed your name by statutory declaration or deed poll and
you wish to change it again as part of the gender recognition process, you will
need to complete another statutory declaration of name change or deed poll
before you apply for a Gender Recognition Certificate. Your application for
gender recognition does not change your name in law.
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Questions
2.1 Surname you wish to be recorded
on a Gender Recognition
Certificate
Notes
This surname will appear on the Gender
Recognition Certificate and may be
recorded on the Gender Recognition
Register and feature on any new Birth
Certificate, unless you have the surname
from your birth registration recorded.
2.2 First name(s) you wish to be The first name(s) you record here will be
recorded on a Gender recorded on the Gender Recognition
Recognition Certificate Certificate, the Gender Recognition
Register and any new Birth Certificate
that is issued to you as a result.
B. A password for your application to help us to protect your privacy
We know that the information contained in this application is sensitive. If you
telephone the Gender Recognition Panel or General Register Office with a query, we
will ask for your password before we give out any information.
Questions Notes
2.3 Password (between 6 & 10 The password should be any word of
letters) between six and ten letters that is easy
for you to remember. Your password
should not have any numbers, spaces or
characters other than letters in it.
2.4 Why is this significant to you?
You need to explain why your chosen
password is significant to you so that, if
you forget it, we will be able to give you
a clue to help you remember it. For
example, you may choose ‘goldie’ as
your password. If you forget it, the
Gender Recognition Panel will remind
you that you wrote ‘name of my first pet’
in this section.
C. Your National Insurance number if you wish us to inform the relevant
authorities if your application is successful
If your application is successful and you have lived, or paid tax, in the UK, or have
claimed benefits, tax credits or pension, you will need to inform the relevant
authorities. It is your responsibility to ensure that the Inland Revenue and any
organisation that pays you benefits or tax credits (this could be the Department for
Work and Pensions, the Social Security Agency in Northern Ireland or the Veterans’
Agency) are informed.
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If you fail to notify the relevant organisations that you have obtained a full Gender
Recognition Certificate the possible consequences are that:
• Your National Insurance records may be incorrect;
• You may get the incorrect amount of benefits, tax credits or pensions;
• You may lose out on benefits, tax credits, pensions or services to which you
may be entitled; or,
• You may get benefits, tax credits, pensions or services to which you are not
entitled.
Where payments are involved, the relevant organisation may take action to recover
any amounts that you owe.
To make it easier for you, if you are successful, the Gender Recognition Panel is
happy to inform the Inland Revenue who hold your National Insurance records and
will pass the information on to the relevant benefit provider(s). To enable us to do
this, we will need your National Insurance number.
Questions
2.5 Please enter your National
Insurance number here:
Notes
You will find your National Insurance
number on your National Insurance Card,
on a payslip or on most tax forms such as
a P45 or P60. If you do not know or
cannot remember your National Insurance
number contact the Inland Revenue on
0845 91 57006. If you do not have a
National Insurance number and you would
like to get one you should contact your
local Jobcentre Plus or social
security office.
Please note that this information will only
be provided in order to update your tax,
tax credit and benefit records. It will not be
used for any other purpose.
2.6 Please tick here if you do not
wish the Panel to pass on this
information*
If you would prefer the Gender Recognition
Panel not to inform Inland Revenue if you
receive a full Gender Recognition
Certificate please tick this box.
Bear in mind that you must let the Inland
Revenue know if your application is
successful which will mean sending them
your Gender Recognition Certificate and
National Insurance number.
If you fail to notify Inland Revenue that you
have received a full Gender Recognition
Certificate you may be liable for prosecution.
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Once the Inland Revenue have been made aware of your successful application,
(either by you or by the Gender Recognition panel), you will be sent notification to
confirm that your national insurance, tax, tax credits, benefits and pension records
have been updated. This confirmation will be sent to you at the address held on the
Inland revenues records. This may be different to the address that you have given at
section 1.3. You may wish to contact the Inland Revenue on 02920 325080 to ensure
that the name and address that they hold for you are up-to-date. If you have elected
for the Gender Recognition Panel to inform Inland Revenue, the letter of
confirmation from Inland Revenue will not mention why your records have been
updated or refer in any way to your Gender Recognition application or Certificate. If
you choose to inform the Inland Revenue yourself, they will of course need to return
your Gender Recognition Certificate.
This service only applies to UK residents. Unfortunately we are not able to inform the
authorities in the Isle of Man or Channel Islands and residents of these islands will
need to inform the relevant authorities directly.
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3. Birth registration information for births
registered in the UK
If your birth was registered in the UK (or by the Forces registering service, or with
a British Consul or High Commission, or under Merchant Shipping or Civil Aviation
provisions), you need to provide your birth registration details in this section.
Your birth registration details are required as they will enable the Panel and the
Registrar General to validate your application and, if you achieve recognition in
your new gender, to create the entry that will enable you to obtain a new
Birth Certificate.
Please provide your birth registration details as recorded on your Birth Certificate or
Adoption Certificate. Don’t worry if you don’t have a copy of the relevant document.
We do not require you to provide a copy of the Certificate or all the details if you do
not have them. However, the more information you provide here, the easier it will be
to process your application. Upon receipt of your application, the Panel will check
your details with the relevant Registrar General to make sure we have all the
information needed for the gender recognition process.
If your birth was registered outside the United Kingdom, you should provide your
birth registration details in section 4.
Questions Notes
3.1 Your surname as recorded on This information, along with the other
birth or adoption certificate details that you supply, will assist the
Registrar General to find your original
birth record. No surname is recorded for a
child in some birth records where it was
assumed at the time that the parent(s)’s
surname would be used. If this is the
case, please give the parent(s)’s surname.
3.2 Your forename(s) as recorded on
birth or adoption certificate
These will be listed in full on your birth or
adoption certificate. Don’t worry if you are
not sure of all your forenames.
Your original name will not appear on any
correspondence, or on a Gender
Recognition Certificate (unless you have
kept your original name). If your
application is successful, upon request
you will receive a letter stating your original
name and that you are now recognised in
your new gender, with a new name (where
relevant). This letter may be useful to you
in proving that you are who you say you
are, but it will not be the Gender
Recognition Certificate. The certificate will
be a separate document and will only
include the names you have said you want
to be used in section 2 above.
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3.3 Gender as stated on birth or Please circle the gender in which you
adoption certificate were registered at birth.
3.4 Date of birth If you are successful, your date of birth
and other details from your existing birth
certificate will appear on a Gender
Recognition Certificate and a new birth
certificate. You must state the date of
birth as it appears on your Birth or
Adoption Certificate. You cannot
change this.
3.5 Place of birth This information will assist the Registrar
General in finding your birth record, and
will appear on any new Birth Certificate
that is issued.
The answers to questions 3.6-3.11 will be helpful, as they may enable the Registrar
General to find your birth record more quickly, but are not essential.
Questions Notes
3.6 Father’s surname, if listed If your father’s details are recorded on
your birth or adoption certificate, you
should fill them in here.
3.7 Father’s forenames, if listed This will enable the Registrar General to
verify that they have the correct birth
record.
3.8 Mother’s maiden surname, if listed Your mother’s names will appear on all
birth and adoption certificates, and will
enable the Registrar General to verify that
they have located the correct birth or
adoption record.
3.9 Mother’s forenames, if listed
3.10 If you know that you were
adopted in the United Kingdom,
please tick here
The birth entries of individuals who have
been adopted, or whose births were
registered overseas by a Forces
registering service, or with a British
Consul or High Commission, or under
Merchant Shipping or Civil Aviation
provisions, appear on separate registers.
3.11 If your birth was registered by a It will help the relevant Registrar General
Forces registering service, or with to locate your birth record if you indicate
a British Consul or High by ticking the appropriate boxes whether
Commission, or under Merchant either or both condition applies to you.
Shipping or Civil Aviation
provisions, please tick here.
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4. Birth registration information for births
registered outside the UK
If your birth was registered outside the UK (in other words, if your birth was
registered in any country that is not part of the UK and was not registered by the
Forces registering service, or with a British Consul or High Commission, or under
Merchant Shipping or Civil Aviation provisions) you must complete this section if you
want to apply for a Gender Recognition Certificate in the UK.
You must supply an original birth certificate or other official confirmation of your
date of birth and birth gender, in addition to the information requested in the boxes
below.
Anyone whose application is granted by a UK Gender Recognition Panel can receive
a full or interim UK Gender Recognition Certificate. However, if your birth was not
registered in the United Kingdom, an entry will not be made in the Gender
Recognition Register and you will not be entitled to a UK birth certificate.
In order to grant a Gender Recognition Certificate, the Gender Recognition Panel
must be satisfied that you are who you say you are and that the information that you
have given in this part of the form is accurate. This is why we ask you to provide
your original birth certificate or other official confirmation of your date of birth and
birth gender.
Questions Notes
4.1 Your surname as recorded on The Gender Recognition Panel needs to
birth or adoption certificate record your name as originally registered.
4.2 Your forename(s) as recorded on
birth or adoption certificate
These will be listed in full on your birth or
adoption certificate. Don’t worry if you are
not sure of all your forenames.
Your original name will not appear in any
correspondence, or on a Gender
Recognition Certificate (unless you have
kept your original name). If your
application is successful, upon request
you will receive a letter stating your
original name and that you are now
recognised in your new gender, with a
new name (where relevant). This letter
may be useful to you in proving that you
are who you say you are, but it will not be
the Gender Recognition Certificate. The
certificate will be a separate document and
will only include the names you have said
you want to be used in section 2 above.
4.3 Gender as stated on or adoption You should tick the gender in which you
birth certificate were registered at birth.
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4.4 Date of birth If you are successful, your date of birth
and other details from your existing birth
certificate will appear on a Gender
Recognition Certificate. You must state
the date of birth as it appears on your
Birth or Adoption Certificate. You cannot
change this.
4.5 Country where birth is registered You should give the name of the country
where your birth was registered.
If you are unable to supply certain pieces of information or official documentation of
your date of birth and birth gender you should use the box at the end of section 4 to
explain why. For example, where relevant, use this box to explain your asylum status.
If you need more space please continue on a separate sheet and send it with your
application pack.
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5. Time living in your new gender
To qualify for recognition under this provision you must be able to prove that you
have lived full time in your new gender for two years before the date of your
application. Therefore, in this section, we ask you to tell us the date from which you
can demonstrate that you have been living in your new gender and we ask you to
provide supporting evidence.
You must provide either original documentation, which we will return to you, or
certified copies of original documentation.
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Questions Notes
5.1 Please give the date from which You should enter the date from which you
you can provide evidence that can prove that you have been living full
you have lived full-time in your time in your acquired gender. To meet
new gender role for two years. the requirements, this date must be at
least two years prior to the date that you
submit your application.
We need you to provide evidence in the form of documents that include your name in
your new gender and relevant dates. If the evidence is in a different name to the one
you have used on the application form, you will need to prove that it does relate to you.
Evidence could take a variety of forms, below are some examples:
• Letters from official, professional or business organisations or from friends or
family that is dated from 2 years ago or more.
• Utility bills;
• Official documentation (eg driving licence both the counterpart and photo
ID, passport );
• A statutory declaration or deed poll registering a change of name;
• Academic documentation (if you were a student during the relevant period);
• An official letter from your employer or from an individual in a professional role
(eg a solicitor, doctor, dentist, MP, etc ...) who knows you on a personal basis.
This list is not exhaustive but is just intended as a guideline.
If you have paid tax or claimed benefits, tax credits or pensions in the UK since you
transitioned, you may already have informed one of the providers (eg the Department
of Work and Pensions, Northern Ireland’s Social Security Agency or the Inland
Revenue) that you are living in a new gender. If you did this more than two years ago,
they could provide evidence to support your application. If you feel that further
evidence is necessary, please contact Inland Revenue, Special Section D, Prudhoe
House, Room BP9207, Benton Park View, Longbenton, Newcastle, NE98 1ZZ. You
will need to provide your current name, date of birth and National Insurance number.
Please note that a response may take a number of weeks.
Please gather your evidence and then list all the documents you are sending in the
relevant table in section 9 of this form. Please do not send large quantities of
documents unless absolutely necessary. The Panel only wishes to see two different
documents that demonstrate that you have been living in your new gender full time
for two years prior to the date of your application.
Should you wish to provide evidence for your application that requires translation into
English the panel will require you to provide translated documents to support your
application.
If you have any concerns about your evidence please contact the Gender
Recognition Panel and they will be able to advise you. Contact details are given at
the end of this guidance.
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6. Medical reports
In addition to proving that you have lived for two years in your acquired gender, you
must provide medical evidence that you have been treated in relation to your gender
identity. Evidence must come from either a doctor or a chartered psychologist, who is
registered with the General Medical Council (GMC), the British Psychological Society
(BPS) and the Royal College of Psychiatrists (RCP).
Since you are applying on the basis of having lived for two years or more in your
acquired gender, you need to provide two reports with your application pack.
You should list the reports in the table at section 9 of the application form, along
with the other evidence that you are submitting.
Report A
Report A must be made by a registered medical practioner or a chartered
psychologist practising in the filed of gender dysphoria. A list of doctors and
charted psychologists who are specialists in the field of gender dysphoria is held
on the Gender Recognition website at www.grp.gov.uk/forms. Alternatively if you
do not have access to the website you can contact the panel direct.
This report must be made by a registered medical practioner or a chartered
psychologist practising in the field of gender dysphoria and must include details
of a diagnosis of gender dysphoria.
Report B
Report B must be made by a registered medical practioner (who may, but need
not, practise in the field of gender dysphoria). For example, this report could be
made by your GP.
This report must include specific details of treatment ie whether you have
undergone, are undergoing or are planning to undergo surgery for the purpose of
modifying sexual characteristics.
If you have not undergone surgery the report must explain why not.
We have provided a general version of the form for medical reports for you and your
medical practitioner/chartered psychologist to use if you both wish. Alternatively, your
medical practitioner/ chartered psychologist may prefer to give you copies of his/her
notes and/or letters about your case. Please provide whichever is easier for you and
your medical practitioner or chartered psychologist to produce.
If you already have a report from a suitable person that satisfies the criteria above,
you can submit it as the medical report for this application if it is on official paper or
has an official stamp on it. You should bear in mind that your doctor or psychologist
may charge you for providing a report. Please do not worry if you do not have a
report from the time of your treatment. The form that we have provided will be easy
for your doctor or chartered psychologist to fill in.
Please keep a copy of the report (or papers you are submitting) for yourself (a copy
would be accepted if you needed to make a subsequent application) send the
original with your application pack and include it (and/or any other relevant papers)
in the list in section 9.
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Questions Notes
6A.1 & 6B.1 Name of registered
medical practitioner or
specialist chartered
psychologist who
provided the report
Please provide the name and
qualification (if you know it) of the
registered medical practitioner or
specialist chartered psychologist who
provided the report for you.
6A.2 & 6B.2 Professional address
(if the individual is still
practising)
Please provide the contact details of the
person who has supplied the evidence
only if he or she continues to practise.
The Panel may check that individuals
meet the required criteria to provide a
valid report.
6A.3 & 6B.3 Daytime contact Please provide a daytime contact
telephone telephone number for the registered
number medical practitioner or chartered
psychologist.
The Gender Recognition Panel may wish to clarify some aspects of your evidence. In
such a case, it would be quicker for the Panel to contact your doctor or psychologist
directly. In addition, if there is concern about the validity of a report, the Panel will
need to contact the person who supplied the report before your application can
proceed. The Panel cannot contact your doctor or psychologist to check the validity
of a report without your consent. Any correspondence with your doctor or
psychologist will be copied to you.
Questions
6A.4 & 6B.4
Notes
If you give consent to Please tick this box to give your consent
the Gender Recognition to the Gender Recognition Panel
Panel contacting the contacting your doctor or psychologist,
suppliers of the report(s) where required, to check the validity of
above, please tick here the report they have provided on your
case and treatment.
If you do not give your consent on the application form, in the event of a query, the
Panel will contact you to discuss the issue and agree the way to resolve it. This may
delay your application.
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7. Statutory Declaration
A ‘Statutory Declaration’ is a written statement of facts which the person making it
signs and solemnly declares to be true before a witness. You are required to provide
a Statutory Declaration making several statements about your circumstances and
your application. This is to ensure that you meet the criteria for Gender Recognition.
You are required to state that:
• You are over 18 years of age
• You intend to live in your acquired gender until death
• You have lived in your acquired gender continuously for a period of two years or
more (as you stated in section 5) before the date of your application
• You are or are not married in your original gender to someone of the opposite sex
• You are or are not in a civil partnership in your original gender to someone of
the same sex.
Please ensure you complete or delete, as appropriate section 4c of the statutory
declaration with a dissolvement date of your former marriage or civil partner.
If you have been in a former marriage or Civil Partnership it is important to give us
the correct date it was dissolved so that your pension benefits can be calculated
correctly, you must include a copy of your decree absolute or evidence that your
Civil Partnership has been dissolved with your application.
We have provided a standard template for the statutory declaration. It includes
all the statements that you may need to make. You may add to it to meet your
personal needs.
When you have filled in the Statutory Declaration and you are content that it
represents the truth, you need to take it to an officer authorised to administer an oath.
You will then need to read and sign the Statutory Declaration in front of the witness
who will sign the document to witness it.
The Statutory Declaration must be made before a person who is authorised to attest
an oath. Examples of people who would be acceptable: a Justice of peace, a
magistrate, a commissioner for oaths, a practising solicitor, a notary public, a licensed
conveyancer, an authorised advocate or an authorised litigator.
You will normally be charged for drawing up and witnessing statutory declarations.
You should find out the likely costs in advance. In order to get it witnessed by a
magistrate/JP you must go to the magistrate’s court. To find out when they hear
applications for declarations you should contact your local magistrates’ court. They
will also be able to tell you how much the fee will be or whether it can be waived.
In section 7 of the application form, you should provide details of the statutory
declaration and the witness before whom the declaration was made.
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Questions
7.6 Are you currently married in your
original gender to someone of the
opposite sex or in a civil
partnership in your original gender
to someone of the same sex?
Notes
Please tick any box that is relevant to
you. This will determine whether you are
issued with a full or an interim Gender
Recognition Certificate. If you are married
you should read the special guidance for
married people before applying.
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8. Payment
Details about the fees payable for an application for a Gender Recognition Certificate
can be found in the separate leaflet Fees for Applying to the Gender Recognition
Panel. You should read this carefully as it will tell you whether you need to pay a fee
for your application and, if so, how much the fee is. There are also details about how
to pay the fee.
You will find answers to all the questions on the application form in this leaflet. If you
are not required to pay a fee you should answer questions 8.1 and 8.3. If you are
paying a fee you should answer questions 8.1, 8.2, 8.4 and, if paying by credit or
debit card, 8.5.
Please remember that you will need to provide evidence if you are paying a reduced
fee or no fee at all. The evidence is explained in the fees leaflet. If you fail to provide
evidence, or the correct fee, your application will not be processed until the Gender
Recognition Panel receives the correct documentation or payment.
Please make cheques and postal orders payable to The Tribunals Service.
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9. Supporting evidence
As well as the completed application form, Medical Reports and Statutory Declaration,
you have been asked to provide other pieces of evidence to support your application.
If you were previously married and have been divorced please enclose a copy of the
decree absolute. Or if you have been in Civil Partnership evidence that this has been
dissolved.
Please ensure that you submit any change of name documents with your application,
these need not be over two years but must contain an accurate trail of any name
changes you have been through. If you do not have any please provide an explanation
as to why not.
Please use section 9 to list all the pieces of evidence that you are submitting in support
of the answers that you have given on the application form. This will help the staff of the
Panel to ensure that everything that you intend to go before the Panel will be seen by it.
Please DO NOT send large quantities of documents unless absolutely necessary. The
Panel normally only wishes to see two different documents that demonstrate that you
have been living in your new gender full time for two years prior to the date of your
application.
To qualify as evidence, documents must include your name (in your new gender) and
relevant dates. If the evidence is in a different name to the one you have used on the
application form, you will need to prove that it does relate to you.
In addition to a medical report and statutory declaration, please list the items of
supporting evidence you are providing with your application in the box provided,
such as:
• letters from official, professional or business organisations or from friends
or family that is dated from 2 years ago or more.
• utility bills;
• Official documentation (eg driving licence both the counterpart and photo
ID, passport);
• a statutory declaration or deed poll registering a change of name;
• academic documentation (if you were a student during the relevant period);
• an official letter from your employer or from an individual in a professional role
(eg a solicitor, doctor, dentist, MP, etc...) who knows you on a personal basis.
You should also list evidence relating to your qualification for a reduced, or
exemption from, fee payment.
To avoid any confusion, please tick the box on the right of the table if you want the
original document returned to you.
If you have any concerns about the evidence you are providing, please contact the
Panel for clarification.
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10. Declarations
It is necessary to sign and date your application to verify that all the information that
you have given is, to the best of your knowledge, true. It is an offence to apply
fraudulently for a Gender Recognition Certificate.
If your birth was originally registered in the UK, the Panel will contact the Registrar
General upon receipt of your application to confirm that your birth registration details
are correct and to verify your application. If you consent to an application for a new
birth certificate to be made on your behalf to the Registrar General, please tick the
appropriate box on the form.
A checklist is provided to help you ensure that you have remembered to include
everything and to enable you to keep a record of all the documents you send.
Please place all documentation, including the application form and cheque, if
applicable, into one envelope and post it to the address supplied.
Your application will be acknowledged within two working days of receipt.
If there are any problems we will contact you to ensure that your application is dealt
with as quickly as possible.
When your application has been determined, you will receive a letter from the Panel
informing you of its decision and providing guidance on what you may wish to do
next. If you are successful, this letter will include your Gender Recognition Certificate.
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Please ensure that you have included the following documentation with your application form:
No. Evidence Tick
1 Statutory Declaration, witnessed by a solicitor or magistrate/JP
Stating that:
• You are over 18 years of age;
• You have lived in your acquired gender continuously for a period of two
years or more (as you stated in section 5) up to the date of your application.
• You intend to live in your acquired gender until death; and,
WHERE APPLICABLE
• You are or are not married in your original gender to someone of the opposite sex
• You are or are not in a civil partnership in your original gender to someone
of the same sex.
• A copy of your decree absolute, if divorced, or evidence that your Civil
Partnership has been dissolved.
2 Medical Report A
• provided by either a registered medical practitioner or a chartered psychologist
practising in the field of gender dysphoria. This person must be registered with
the GMC/ BPS/ RCP.
• must contain details of the diagnosis of gender dysphoria
• if the applicant has undergone, is undergoing or has planned surgery for the
purpose of modifying sexual characteristics, either this report or the second
medical report must contain specific details of the surgery.
3 Medical Report B
• provided by either a registered medical practitioner who may, but need not,
work in the field of gender dysphoria. This person must be registered with
the GMC/ BPS/ RCP.
• if the applicant has undergone, is undergoing or has planned surgery for
the purpose of modifying sexual characteristics, either this report or the first
medical report must contain details of the surgery.
4 Evidence of the length of time you have lived in your new gender
For example:
• Letters from official, professional or business organisations or from friends
or family;
• Utility bills;
Continued on next page
Applicant’s Checklist
• Official documents (e.g. driving licence, passport);
• A statutory declaration or deed poll registering a change of name;
• Academic documentation (if you were a student during the relevant period);
• An official letter from your employer or from an individual in a professional
role (eg a solicitor, doctor, dentist, MP, etc ...) who knows you on a
personal basis.
To meet the criteria for evidence in this section, documents must include your
name (in your new gender) and relevant dates. This is to confirm the period
over which you have been living in your gender role. If evidence is in a different
name to the one you have used on the application form, you will need to prove
that it does relate to you.
No. Evidence Tick
5 Application fee
• A cheque for the fee made payable to The Tribunals Service
AND (if applicable)
• Evidence of your income to qualify for a reduced fee or an exemption of
the fee.
OR
• Evidence to demonstrate that you are in receipt of qualifying benefits
or entitlements
6 Birth registration information (if your birth was registered overseas)
• If you were born abroad, a birth certificate or other official confirmation of
date of birth and birth gender (unless you filled in the box at the end of
section 4 to explain why you cannot produce this evidence)
• Please note: this evidence is not necessary if your birth was registered in
the UK (or by the Forces registering service, or with a British Consul or High
Commission, or under Merchant Shipping or Civil Aviation provisions).